The paradigm of implementing Oracle software at NSU is a daunting task that will require all faculty, staff, and students be trained to utilize the system in order to perform functions now handled by Osage and Web Services. Instructional Services will utilize this location for updates and information pertaining to the progress and procedures of the identified training needs.

Meetings held 12 June, and 16 June, served as an information exchange and request for identifying training needs. Attendees were: Sandra Hudgens, Dawn Cain, Sue Catron, Sharon Stauss, Jeff Walker, Tere Feller, Krista Khramov, Barbara Abercrombie, Sharon Owen, Claudia Caraway.

Below is a preliminary list of training topics that Instructional Services has identified as impacting the largest number of employees.

Everyone

• Logging In
• Overall Preview

• Applying for School
• Checking Grades
• Enrolling in Classes
• View Transactions
• Submit Payment
• Unofficial Transcript
• Check Financial Aid Status
• Change Personal Information

Faculty

• View/Print Class List
• Post Grades
• Enrolling Students (Advisors)

Faculty/Staff

• Check Payroll Information
• Check Leave (Personal and Vacation)
• View Transactions
• Submit Payment
• Change Personal Information

Financial (submitted by Sue Catron) - June 13, 2006

• Purchasing –  (all purchasing users / departments)
  • Entering a purchase request
  • Approving a purchase request
  • Making changes to a purchase request or purchase order
  • Receiving merchandise ordered
  • Disencumbering or canceling a purchase request or order
• On Hold as of July 7, 2006
  • Accounts Payable – (AP Staff and users, all locations)
    • Entering invoices for payment
    • Processing refunds, credit memos, cancellations
    • Claims transmittals to/from state
    • Check Printing
    • Reporting and inquiry
  • Accounts Receivable –  (AR Staff and users, all locations)
    • Setting up new customers
      
    • Entering invoices and credit memos
      
    • Creation and printing of invoices
      
    • Transferring information between subsystems (Library, Housing, Parking, ID, etc.)
      
    • Reporting and inquiry
  • Cashiering – (Cashiers and users, all locations)
    • Application of payments to accounts
      
    • Making cash deposits
      
    • Refunds
      
    • Daily cash drawer management
  • Departmental Cashiering (all remote cash departments, ie: Athletics, Foundation,   Bookstore, Health Center, etc.)
  • Web payment  (all users)
  • Accounting - (all departmental users)
    Managing your account:  what reports work for what, how to read reports and screens, how to determine budget availability

A sample of the training can be found by opening Internet Explorer and putting this link >http://media.nsuok.edu< in the address box and press 'Enter.' You should then input your NSU UserID and Password.